PRINCE2 PRINCE2-Practitioner Free Sample Exam Questions 2026

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Page: 1 / 57
Total Questions: 281

Questions & Answers PDF

• Question 1

  

  While preparing the Risk Management Strategy, the Project Manager considered the commercial customer/supplier environment and how this may affect the management of risk. Which approach should the Outsourcing project adopt?

  • Plan to use the selected service provider's risk management procedures.
  • All project risks associated with the specialist deliverables should be owned by the selected service provider.
  • Due to the sensitive nature of this project, consideration should be given to creating a separate Risk Register to be held by MFH and the selected supplier.

  Reveal Answer Answer: C Next Question

• Question 2

  

  Project ScenarioCalendar Project (Note: The companies and people within the scenario are fictional.)There has been a reduction in fie number of orders at the MNO Manufacturing Company due in part to the increased marketing activities of its competitors. To help counter this, the company has decided to create a promotional calendar for next year for all its current and prospective customers. The end product of this project will be a prepared calendar pack, ready for printing. The design of the calendar will be similar to one sent out previously, and must reflect the company image as described in the existing corporate branding standards. Another project is currently producing a new company logo when is to be printed on each page of the promotional calendar. The prepared calendar pack will consist of:Design for each month - correctly showing at public holidays and new company logoSelected photographs- 12 professionally-produced photographs, showing different members of staffSelected paper and selected envelope - for printing and mailing the calendarChosen label design - a competition to design a label will be held as part of this projectList of customers - names and addresses of customers to whom the calendar will be sent.The project is currently in initiation and will have two further stages:Stage 2 will include tie activities to:Create the customer fast using information from the Accounts and Marketing departmentsConfirm compliance with the Data Protection LegislationCreate a design for each month - this will be done by the internal creative teamSelect and appoint a professional photographerGather photograph design ideas from previous project and agree photographic session schedulePrepare a production cost forecastSelect paper and envelope.Stage 3 will include the activities to:Produce and select tie professionally-taken photographsHold the label design competition and choose the label designAssemble the prepared calendar pack.A production cost forecast, based on the options and costs for the paper, envelope, printing and marketing of the calendar is to be produced in stage 2. However, the actual production and distribution of the calendars is not within the scope of the project. The product cost forecast will be reviewed by the Project Board to determine whether tie project should continue.It is now 05 October and the prepared calendar pack must be delivered to the print company by 30 November, to enable printing and distribution of the calendar in time for Christmas. The cost of the activities to develop the specialist products and the cost of the project management activities are estimated to be 20,000. There is a project time tolerance of +1 week /-2 weeks and a project cost tolerance of +6,000 / -6,000. A change budget of 500 has been allocated but there is no risk budget.During stage 2, if the Project Manager decides to recommend that the Project Plan is revised to finish three weeks later, which statement is correct?

  • The tolerances stated in the Project Plan CANNOT be changed.
  • The Executive needs to seek formal approval from corporate management to implement this change.
  • The current project must close prematurely and be restarted with a new Project Plan, a new Business Case and new Risk Register.
  • The revision of the Project Plan would have to wait until the end stage assessment of stage 2.

  Reveal Answer Answer: B Next Question

• Question 3

  

  Scenario:The Ministry of Food Hygiene (MFH) has a quality management system which contains a document control process to manage all documentation requirements. The document control process was created by the MFH Quality Manager, who now maintains all of MFH's documents and performs an organization-wide configuration management role. The MFH Quality Manager will administer the configuration management procedure for the Restructuring project since this must comply with the MFH document control process.According to PRINCE2, which statement about the Configuration Management Strategy for the Outsourcing project is correct?

  • Every project needs a Configuration Management Strategy, even if the organization has existing configuration management standards, because every project has different circumstances.
  • A separate Configuration Management Strategy will be required for each of the suppliers within this project because each will have a different way of managing and storing products.
  • A Configuration Management Strategy is unnecessary for this project because the MFH document control process is documented. It is acceptable simply to reference this in the Quality Management Strategy.

  Reveal Answer Answer: A Next Question

• Question 4

  

  It is now late October and the project is in stage 3. The label design competition has been held and the photos of the staff have been taken. The CEO and Marketing Director still need to choose the winning label design and the 12 photos for the calendar. However, the Executive has learned that two competitors are issuing calendars to MNO's customers by the middle of November. After analyzing the impact of this Issue, one of the options the Project Manager has presented to the Project Board is to close the project prematurely.There are a number of key facts relating to this project that would need to be recorded if the project Y-e to be closed now.Which product should show that the staff photo sessions were disruptive to the Engineering Department as they had been scheduled during peak work times without consultation with the Engineering Manager?

  • Follow-on action recommendations
  • Lessons Report
  • Project closure notification
  • Risk Register

  Reveal Answer Answer: B Next Question

• Question 5

  

  If the Project Board are too busy to authorize all change requests themselves, they can appoint?

  • A Change Authority
  • A Change Board
  • A Change Committee
  • A Change Budget

  Reveal Answer Answer: C Next Question

• Question 6

  

  Having completed designing the plan, in which order should the next steps take place to produce a plan?1. Prepare Estimates2. Define and analyze Products3. Prepare the schedule4. Identify activities and dependencies

  • 2, 4, 3, 1
  • 4, 2, 1, 3
  • 4, 3, 2, 1
  • 2, 4, 1, 3

  Reveal Answer Answer: D Next Question

• Question 7

  

  At the end of stage 2, an external consultant responsible for developing the 'e-learning course', was appointed to the project board as a senior supplier. The stage 3 plan identifies the consultant as a reviewer of the 'e-learning course'. When preparing for a quality review of the 'e-learning course', the consultant found 15 possible errors. The consultant then documented these possible errors in the quality register.Is this an appropriate activity when preparing for a quality review, and why?

  • Yes, because each team manager should update the quality register as quality review activities are completed.
  • Yes, because the quality reviewers should update the quality register as quality review activities are completed.
  • No, because possible errors that are found when preparing for a quality review should be documented on a question list.
  • No, because the senior supplier should not be identified as a reviewer as part of the quality review technique.

  Reveal Answer Answer: B Next Question

• Question 8

  

  ScenarioA central government department, the Ministry of Food Hygiene (MFH), faces increasing pressure to cut costs, better manage suppliers' performance and reduce the confusion caused by inadequate internal controls, outdated standards and outdated technology. External consultants were employed to conduct a feasibility study to identify options to address the problems, and the likely costs and benefits. The following options were considered: Do nothing. Re-engineer selected business functions. Outsource selected business functions.The feasibility study concluded that there was a case for outsourcing the MFH Information TechnologyDivision and the Facilities Division (maintenance of buildings and grounds). The recommendations were: One service provider should be contracted to provide the services currently provided by the Information Technology Division and the Facilities Division. A 10-year service contract should be agreed with the selected service provider.The feasibility study developed high-level designs of the current organization, processes, systems and operating models, plus an outline Business Case for the required project. The external consultants also made the following recommendations for the management of the project: Use PRINCE2. Set up the project with 4 management stages:Stage 1. Standard PRINCE2 initiation activities.Stage 2. Create detailed designs (future organization, processes, systems and operating models) and the service level agreement between MFH and the future service provider.Stage 3. Request and evaluate proposals, select service provider and agree contract.Stage 4. Transfer equipment and staff, transfer responsibility for service provision and run trial period.Initial estimates indicated that the project would cost 2.5m and take two years to complete.MFH senior management agreed that there was a case for outsourcing, and accepted therecommendations as a basis for the project. There is an expected saving of 20m over 10 years.The Outsourcing project has completed the Starting up a Project process and is now in the initiation stage. Because of the strategic importance of the project, the MFH Chief Executive Officer has taken the role of Executive. A PRINCE2-experienced Project Manager has been appointed from within MFH. Staff within the business functions being outsourced will work with the external consultants who conducted the feasibility study to define the detailed designs.Which 2 statements should be recorded under the Business options heading?

  • The re-engineering of selected business functions would not provide the required outcome.
  • The lack of up-to-date technology in MFH means a re-engineering of existing services will not necessarily deliver the performance improvements required.
  • Use external consultants to provide guidance on the detailed design of the outsourced services.
  • Set up a PRINCE2 project to deliver the outsourced services.
  • Review a list of service providers to determine a short-list of possible service providers. References:

  Reveal Answer Answer: C, D Next Question

• Question 9

  

  The work package to produce the 'updated corporate quality procedures' was created during stage 3. Before accepting the work package, the team manager produces the team plan and finds that the expected delivery date is unrealistic. As a result, the project manager agrees an extra two weeks to complete the work package, within the current stage tolerance. The work package is then accepted by the team manager.Is this an appropriate application of the 'manage product delivery' process, and why?

  • Yes, because the team manager should set the time required to complete a work package.
  • Yes, because the team manager should agree the limits within which the work is to be completed.
  • No, because the work package, defined by the project manager, should not be changed.
  • No, because the use of the stage time tolerance should be authorized by the project board.

  Reveal Answer Answer: B Next Question

• Question 10

  

  The Team Manager has received notification that the new hardware and software solution has been installed and completed, but there is a concern that it has not been approved by the appropriate people.Which 2 actions should the Team Manager take to check that the completed products have been approved as required?

  • Check the Work Package to ascertain who should approve the completed Work Package.
  • Check the Product Descriptions to ascertain who should have approved the products.
  • Check the Configuration Management Strategy for product handover procedures.
  • Check the approval records as required in the Work Package.
  • Check the Product Descriptions for the quality method required.

  Reveal Answer Answer: B, D Next Question

Page: 1 / 57
Total Questions: 281

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